Thank you for choosing Gather The Fun Rentals for your party rental, event décor, table and chair rental, and photo booth needs. These Terms of Service govern all rentals, bookings, and services provided by Gather The Fun Rentals ("Company," "we," "our," or "us").

By booking our services, you acknowledge that you have read, understood, and agreed to these policies.

Rental Agreement

Rental Period

The rental period begins and ends at the times agreed upon during booking. Additional fees may apply if rental items are retained beyond the scheduled rental period.

Booking Confirmation

Reservations are not guaranteed until:

The required payment has been received.
The rental agreement has been accepted.
A booking confirmation has been issued by Gather The Fun Rentals.

We reserve the right to cancel or reschedule services due to circumstances beyond our control. If cancellation occurs on our part, a refund will be provided in accordance with applicable policies.

Equipment Usage

All rental equipment must be used safely and only for its intended purpose. Customers are responsible for any damage caused by misuse, neglect, unauthorized modifications, or intentional acts.

Payments, Deposits & Cancellations

Reservation Retainer

A non-refundable retainer equal to 50% of the total rental amount is required to reserve and secure an event date.

No event date is held until payment is received and the rental agreement is accepted.

Final Payment

The remaining balance is due no later than fourteen (14) days before the scheduled event date.

Failure to submit payment by the deadline may result in cancellation of the reservation and forfeiture of the initial retainer.

Last-Minute Bookings

For bookings made within fourteen (14) days of the event date, full payment is required at the time of booking.

Cancellation Policy

Due to limited inventory availability and event scheduling commitments:

Booking retainers are non-refundable.
Cancellations are generally not accepted after confirmation.
Cancellation or rescheduling requests may be reviewed on a case-by-case basis.
No refunds will be issued for cancellations made within fourteen (14) days of the event date.

Rescheduling Policy

If you need to reschedule your event, we will make reasonable efforts to accommodate your request based on availability.

Rescheduled dates cannot be guaranteed. If the requested date is unavailable, alternative dates may be offered.

Any payments already made remain subject to these Terms of Service.

Liability & Damages

Equipment Responsibility

Customers are responsible for all rental items during the rental period.

Any damaged, lost, stolen, or destroyed items may result in repair or replacement charges.

Limitation of Liability

Gather The Fun Rentals is not liable for delays, interruptions, cancellations, weather conditions, illness, accidents, venue restrictions, or other circumstances beyond our control.

Guests use all rental equipment at their own risk.

The Company is not responsible for injuries, accidents, property damage, or losses arising from the use of rental equipment.

Indemnification

Customers agree to indemnify, defend, and hold harmless Gather The Fun Rentals, its employees, contractors, and representatives from claims, damages, liabilities, expenses, and legal costs arising from the use of our services or rental equipment.

Photo & Marketing Usage

We love sharing beautiful events with future clients.

Unless otherwise requested in writing prior to the event, Gather The Fun Rentals may use photos taken during the event for:

Website galleries
Social media posts
Advertising
Marketing materials

Clients retain ownership of their event photos.

We will never intentionally publish content that is offensive, harmful, or inappropriate.

Prohibited Uses

Rental equipment may not be:

Used for illegal activities
Used in unsafe conditions
Modified without written approval
Relocated to another venue without authorization
Subleased or loaned to third parties

When minors are present, customers must ensure proper adult supervision at all times.

Violation of these terms may result in immediate termination of the rental agreement and additional fees.

Table, Chair & Linen Rental Policies

Setup & Breakdown

If Gather The Fun Rentals provides setup service, rental items should remain in their original placement unless moved to prevent weather-related damage.

For delivery-only rentals:

Tables must be folded properly.
Chairs must be stacked properly.
All items must be returned to the designated pickup area.

Weather Protection

Customers are responsible for protecting rental items from:

Rain
Mud
Standing water
Excessive moisture
Harsh environmental conditions

Whenever possible, rental items should be moved to a protected location during inclement weather.

Additional Labor Fees

If rental items are not located in their designated pickup area and staff must relocate them during pickup:

Additional labor fees of $2.00 per item may apply.

Setup Services

Table and chair setup is available for:

$0.50 per item when arranged in advance.
$1.00 per item for last-minute setup requests, subject to availability.

Linen Setup

Linens are provided folded unless linen setup service is purchased.

Linen setup and removal service is available for:

$1.00 per linen item.

Missing or Damaged Items

All rental items will be inspected following pickup.

Customers have a 48-hour grace period to return missing items before replacement charges apply.

Replacement Fees

Tables: $55 each
Chairs: $20 each
Linens: $15 each

Digital Photo Booth Rental Policies

Venue Requirements

The event venue must provide:

A minimum setup area of 10' x 10'
One standard electrical outlet (120V)
Protection from rain, wind, and direct sunlight

Outdoor Event Requirements

For outdoor events:

A covered or shaded setup area is recommended.
A level and safe setup location must be provided.
A power source must be available within 30 feet.

Power solutions may be available for an additional fee.

Outdoor Cleaning Fee

Events resulting in excessive exposure to dirt, mud, dust, or environmental debris may incur a cleaning fee of $50.

Client Responsibilities

Clients agree to:

Provide venue access at the scheduled setup time.
Ensure adequate power and space requirements are met.
Inform guests regarding equipment use.
Designate an event contact person.

Children's Use & Supervision

Children using the photo booth must be supervised by a parent or guardian.

Gather The Fun Rentals is not responsible for injuries, damage, or misuse resulting from unsupervised children.

Intellectual Property

All logos, graphics, designs, branding materials, software, and proprietary content provided by Gather The Fun Rentals remain the exclusive property of the Company and may not be copied, reproduced, or distributed without written consent.

Legal Terms

Severability

If any portion of these Terms is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Modifications

Gather The Fun Rentals reserves the right to update these policies at any time. Updated policies become effective upon publication on our website.

Entire Agreement

These Terms constitute the complete agreement between the Customer and Gather The Fun Rentals regarding rental services and supersede any prior discussions or agreements.

Contact Us

For questions regarding our rental policies, event rentals, balloon décor services, table and chair rentals, or photo booth rentals, please contact Gather The Fun Rentals directly.

We appreciate the opportunity to be part of your celebration and look forward to helping create unforgettable events throughout Northeast Oklahoma and Northwest Arkansas.